Privacy Policy – ENG

Last updated: 26/02/2020


Thank you for your visit. We want your experience on our website to be the best possible. This privacy policy is part of the general terms and conditions that apply to this website. It provides information about the collection, use, sharing and processing of personal data by eProdat in connection with your use of This privacy policy also explains the choices and rights you have with respect to these processing activities.


We reserve the right to change or modify this privacy policy at any time. We encourage you to review this privacy policy.


Data controller


ePRODAT B.V. (hereinafter: “eProdat”), established at Kastanjelaan 400, 5616 LZ in Eindhoven, registered in the trade register of the Chamber of Commerce under number 75818604 with VAT number NL860407159B01, is responsible for the processing of personal data as described in this privacy policy.


Contact details:


Address: Kastanjelaan 400, 5616 LZ Eindhoven




Telephone: +31 (0)648022113


You can contact us in any way you want.



Personal data that we process


eProdat processes your personal data because you make use of our services and/or because you provide them to us yourself. Below you will find an overview of the personal data that we can process through the website:


  • Name
  • E-mail
  • Telephone
  • IP address
  • Operating system
  • Browser details
  • Duration of your visit

Special categories of personal data that we process


At this moment we don’t process any special categories of data.


For what purpose and on what grounds do we process personal data


eProdat processes your personal data for the following purposes:


Contact by website or e-mail


  • To be able to call or e-mail you if this is necessary to carry out our services.
  • Sending you our newsletter and/or advertising brochure.
  • Inform you about changes to our services and products.
  • eProdat analyzes your behavior on the website in order to improve the website and adjust the range of products and services to your preferences.

The legitimacy of this processing is the acceptance and explicit consent of the data subject.


Customers and suppliers


  • Preparation of the offers.
  • Handling your payment for the execution of the agreement.
  • Sending our newsletter and/or advertising brochure.
  • To be able to call or e-mail you if this is necessary to carry out our services.
  • Informing you about changes to our services and products.
  • To deliver goods and services to you.
  • eProdat also processes personal data if we are legally obliged to do so, such as data we need for our tax declaration.

The legitimacy of the processing is the performance of a contract or, if necessary, the explicit consent of the data subject.




  • For the recruitment and selection of vacancies.

The legitimacy is your explicit consent by sending us your letter of application and CV.


Social networks


  • To be able to contact you if this is necessary in order to carry out our services.

The legitimacy is your acceptance of a contractual relationship on the social network site in question and in accordance with the privacy policy of that social network.


Processing of data relating to minors


Our website and/or service has no intention of collecting information about website visitors under the age of 16, unless they have parental or guardian permission. However, we cannot verify whether a visitor is over 16 years of age. We encourage parents to be involved in their children’s online activities in order to prevent the processing of information about children without parental consent. If you believe that we have processed personal information about a minor without that consent, please contact us at and we will delete that information.


Processing of third party data


As a rule, we only process data provided by the data subject. If you provide us with the data of a third person, you must have informed him in advance and asked his consent. Otherwise, you relieve us of any responsibility for failure to comply with this obligation.


Automated decision-making


eProdat does not take decisions on the basis of automated processing operations on matters that could have (significant) consequences for individuals. These are decisions that are made by computer programs or systems, without a human being (e.g. an employee of eProdat) being involved.


Period of storage of personal data


eProdat does not store your personal data longer than is strictly necessary to achieve the purposes for which your data are processed. As soon as your personal data are no longer required, they will be stored for the period provided for by law.


We will store all information and communications relating to the provision of our services, while preserving the guarantees of our services, in order to be able to process any claims.


Transfer of personal data to third parties


eProdat will only share your personal data with third parties if this is necessary for the performance of the agreement and to comply with any legal obligation. We enter into a processing agreement with companies that process your data on our behalf in order to ensure the same level of security and confidentiality of your data. eProdat remains responsible for these processing operations.


Cookies, or similar techniques, that we use


eProdat only uses technical, functional and analytical cookies that do not infringe your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone the first time you visit this website. The cookies we use are necessary for the technical operation of the website and for your ease of use. They ensure that the website works properly and remember, for example, your preferred settings. They also enable us to optimise our website. Should we use other types of cookies than those that are necessary, you can consult the cookie policy in the relevant link at the bottom of the web page or in the cookie banner.


Our way of securing personal data


eProdat takes the protection of your data seriously and takes all appropriate technical and organizational measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification (pseudonymization, encryption, …). Should you nevertheless have the impression that your data is not properly secured or if there are indications of misuse, please contact us at our customer service or at


Your rights


As available and except as limited by applicable law, the rights granted to individuals are:


  • To know if we are processing your data or not.
  • To get access to your personal data.
  • To request the rectification of your data if they are incorrect or incomplete.
  • To request the erasure of your data if they are no longer necessary for the purposes or which they were processed or if you withdraw your consent.
  • To request the restriction of the processing of your data, in some cases, in which case we will only keep them in accordance with the legislation in force.
  • To object to the processing of your personal data on the basis of a specific situation or for reasons of direct marketing.
  • To transfer your data, which will be provided in a structured, common and machine-readable form. If you wish, we can send them to the new data controller you designate. This is only valid in certain cases.
  • The right not to be subject to a decision based solely on automated decision making, including profiling, where the decision would have a legal effect on you or a similarly significant effect.
  • To lodge a complaint with the Dutch Data Protection Authority or the competent supervisory authority if you consider that we have not dealt with your rights correctly.
  • To withdraw your consent for any processing for which you have given your consent at any time.

Exercise of rights


We have forms to exercise your rights. Ask us by e-mail or, if you prefer, you can use the forms drawn up by the Dutch Data Protection Authority.


You can send a request for access, rectification, erasure, data transfer of your personal data or a request to withdraw your consent or objection to the processing of your personal data to To ensure that the request for access has been made by you, we ask you to enclose a copy of your ID with the request. In this copy, make your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and Burgerservicenummer (BSN) black or use the KopieID app designed by the Rijksdienst voor Identiteitsgegevens (more information: This is to protect your privacy. The forms can also be handed in person or sent by post to the address of the data controller at the beginning of this document. If someone represents you, you must attach a copy of your ID or sign it with your electronic signature.


We will process your request within one month of your request. In the case of complex applications, we apply a period of two months. In this case, we will let you know within one month that we need more time.