Ethical Reporting Channel / Whistleblowing / Klokkenluidersmeldkanaal Channel
A Secure, Confidential “Ethics Channel” for Compliance & Transparency
Across Europe, the EU Whistleblower Protection Directive (2019/1937) encourages organisations to create safe and reliable internal reporting channels. While not every organisation is legally obliged to implement one, many are choosing to adopt an ethical reporting system as a proactive step toward stronger governance, greater transparency and improved organisational trust.
Introducing a confidential, secure channel shows your commitment to doing things right, not just because the law requires it, but because your organisation values integrity.
Our service offers a robust platform to satisfy this legal requirement.
Why Choose Our Ethical Reporting Channel?
Key Features & Guarantees
- Anonymous and confidential reporting. Informants can submit reports without revealing their identity.
- Secure management & data protection. Access restricted to authorized personnel; full confidentiality and compliance with data protection requirements.
- Multiple reporting options. Reports can be submitted in writing, verbally, or in person.
- Protection against retaliation. Strict prohibition on reprisals against whistle-blowers.
- Transparent procedures. Organisations provide clear, accessible instructions on how the channel operates.
Who Must Implement It
- All public-sector entities.
- Private-sector organisations with 50 or more employees.
- Smaller private entities within regulated sectors (e.g. financial services, environmental protection, transport safety, etc.) when EU law applies.
- Political parties, trade unions, employer associations, and foundations receiving or managing public funds.
Deadlines for Compliance
Generally, entities have three months from the law’s effective date (13 June 2023) to implement an internal system. For entities under 250 employees or municipalities under 10,000 inhabitants, the extended deadline is 1 December 2023.
Management & Optional Outsourcing
The organisation’s governing body (after consulting labour-representative bodies) must designate a “System Responsible” – often a senior executive – to oversee the channel. External management (outsourcing) is permitted and often advisable for impartiality.
What Can Be Reported
- Violations of EU law.
- Conduct constituting criminal offences.
- Serious or very serious administrative infractions.
Our Offer: Full Implementation & Management of the Ethical Reporting Channel
- A customizable software-based ethics channel.
- Expert external management or outsourcing of the channel.
- Secure, confidential processing and record-keeping (logs of reports, investigations, outcomes), with full compliance and data retention protocols.
- Guidance on internal policies, communication to staff, and integration with other compliance or reporting mechanisms (e.g. harassment hotlines, compliance codes).
FAQ
Public-sector bodies, private companies with 50+ employees, regulated-sector firms regardless of size, and organisations receiving public funds (e.g. political parties, foundations).
Any alleged wrongdoing: EU law violations, criminal offences, or serious administrative breaches. Reports can come from employees, contractors, suppliers, volunteers, even before a formal employment contract starts.
Yes, the channel supports anonymous submissions. Confidentiality is guaranteed and reprisals are strictly prohibited.
Generally, within three months from 13 June 2023. Smaller firms (under 250 staff) or small municipalities have until 1 December 2023.
Yes The law allows external, independent management, and we offer that as part of the service.
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